In general, entrepreneurs are perplexed about how to begin tendering for their firms. This post will explain how you can engage in the bidding process if your business is new. You will also get to know the common words that you will come across while submitting a tender on Karnataka eproc or any other procurement portal.

How can I start tendering if the business is new?

Create an account on the GeM or CPP portal: To identify a relevant tender for your company, you must first register with the Central Public Procurement Portal (CPPP) or the Government e-Marketplace (GeM). While CPPP only displays tenders from various government departments, GeM also serves as a marketplace for buying and selling items. While government portals such as karnataka eproc list the most recent tenders, identifying the appropriate ones can take time. Instead, look through BidAssist to identify suitable Wbtenders that match your company’s requirements. You can create a profile, update your preferences, and receive email/SMS alerts on relevant tenders by city, state, tender authority, and other criteria. 

Registration for Udyam: The advantages of having an Udyam registration are many. Your company does not qualify as an MSME until it has the Udyam certificate. For example, if a particular Wbtenders is open to MSMEs, enterprises must produce a copy of their MSME registration certificate, in addition to other required papers. This will not only exempt you from paying EMD fees (unless otherwise specified) but will also result in your application being denied for failure to submit the required evidence. For new entrepreneurs, it is easy to miss these little details and hence, it is one of the reasons why it is advisable to take assistance from the BidAssist team in these matters. Their team will educate you about karnataka eproc and how to navigate through other tenders.

Find a related tender: You can browse through various listed tenders on karnataka eproc or any other portal after registering. You can look for a tender by using the numerous filters available in the search option. Before shortlisting a tender for response submission, make sure it meets the eligibility conditions.

Recognize the requirements: If this is your first time, go over the tender paperwork thoroughly a couple of times. If you do not understand a certain need, get assistance from colleagues, peers, and other business owners who have routinely participated in the tendering process. If you intend to engage in Wbtenders or any other tenders on a regular basis, you need to take assistance from the BidAssist. 

Start preparing the response document: Begin preparing your tender document for Wbtenders as soon as you decide to participate in a tender. To begin, create a checklist of everything/documents you’ll need so that you don’t forget anything. You can prepare your document with the assistance of an experienced industry peer.

Correct quotation: It is important to quote the correct price in a tender for Wbtenders. Put the price in such a way that the buyer thinks it to be reasonable while also being sustainable for your firm. When you are trying to expand your firm, it must be sustainable for you. For example, if you know the tender contract location is far from your area, you will incur large transportation expenditures. If you decide to bid, make sure to include all transportation and warehousing costs in your final quote so that you can offer value for money without incurring losses.

Examine your answer documentation: Review your response document after filling in all of the details and attaching any relevant files. Examine it for flaws and mistakes, as well as from the buyer’s perspective.

Some of the terminology commonly used in government bids

As a new business owner, you may be unfamiliar with a few terms used by the government of India or karnataka eproc in the offer. Here are some of the most commonly used terms, along with their definitions:

Earnest money deposit (EMD): A sum of money that a bidder must deposit when filing a tender answer. In most cases, it is a set amount that is repaid if you do not win the contract.

L1, L2, and L3: The lowest bidders. L1 is the lowest bidder, followed by L2 and L3.

RFP (request for proposal): It is nothing more than a tender announcement. It contains all details on the tender.

Mobilization advance: After winning the contract, you can request advance funds before beginning production. It is known as mobilization advance.

Consortium: Sometimes the scope of the procurement is so broad that no single MSME can fulfill it. When two or more companies join together to bid on a tender, 

the alliance is known as a consortium.

Myths and facts regarding tendering when starting a new business

We are busting several myths in order to encourage aspiring businesses to engage in the tendering process.

If your company is new, you cannot engage in tenders: Each tender has its own set of eligibility requirements. While there are few tenders that require established supply chains and specific competencies and capabilities, the government also gives emerging enterprises equal access. Many tenders lack such conditions. As a result, you can verify the qualifying conditions and, if you meet them, you can participate in the event.

To participate in government bids, you must have prior experience: Tendering does not require prior experience or a track record. Tenders can also be used by startups. If your company is registered as a startup with the Department for Promotion of Industry and Internal Trade (DPIIT), you do not need prior experience to participate in tenders indicated as open to startups.

Your company is too small to compete in bids: The government encourages all enterprises to bid on contracts. Some eligibility restrictions are waived to encourage the growth of MSMEs and startups. Startups, for example, do not need to have a track record. In addition, in some tenders, the turnover threshold is reduced for MSMEs. As a result, taking part in a tender is a good idea.

The contract is always awarded to the lowest bidder: The contract is not awarded to the lowest bidder. According to the tender review process, the bidder that provides the best value for money wins the contract. As a result, ensure that your quote represents good value for money to the buyer.

Finishing up

There is no reason to be skeptical or fearful of the Wbtenders tendering process. In reality, it merely adds to your knowledge and experience. You may find the process dull at first, but as you fill out more tender response paperwork, it can help you develop your firm.

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