RBAC makes it easier to assign, manage and adjust permissions for users. But it’s important to design roles carefully and be prepared for the fact that needs to change over time.

RBAC allows you to define access roles before an employee joins the network, so their permissions are pre-set. This reduces the IT and administrative workload for both IT staff and employees.

Increased Security

Role-based access controls (RBAC) allow you to give users a set of predefined permissions, enabling them to access systems and data securely. It’s a flexible and scalable method that uses the principle of least privilege, ensuring employees can only access the software or files they need to do their jobs.

RBAC maintains enterprise security by governing users, roles, operations, objects, permissions and sessions. The benefit to the organization is reduced costs associated with administrative work and IT support, increased effectiveness, improved employee productivity, reduced risk of non-compliance and more.

For example, new hires can be up and running from day one. Their system and application accounts are automatically configured with the correct set of access privileges based on predefined roles aligned with their job titles or responsibilities. This ensures they get the right level of access from the start and prevents them from accidentally accessing or sharing sensitive information while reducing IT time spent responding to access requests. Additionally, a robust role-based access control solution can be used as an automated provisioning tool, enabling users to easily and quickly access the systems they need without submitting an individual request.

Increased Productivity

Role-based access control makes it easy to pre-assign users the access they need based on their role within an organization. This can save a company time and money as it eliminates the need for IT personnel to review each user’s access rights and approve or deny them.

It also allows employees to get right to work without waiting for approval. For example, suppose a new employee is hired to update customer databases and requires access to those systems from day one. In that case, the system will already assign them the appropriate roles, which ensures they can get started immediately.

A well-designed set of roles will help prevent employees from accidentally compromising data or accessing information they shouldn’t have. For instance, a role might allow a salesperson to update customers but deny them access to see employee records except their own. As a result, RBAC will maintain enterprise security while protecting sensitive data and maintaining employee productivity.

Reduced Administrative Work

Role-based access control systems help to improve your security posture and compliance with statutory and regulatory requirements. They can also reduce administrative work as you have fewer permissions to manage.

This is because instead of managing user permissions on a granular basis, RBAC assigns them to predefined roles. This reduces the licenses you need to manage and maintain as users move between departments or leave your organization.

However, implementing RBAC requires manual effort as you translate your organizational hierarchy into an access control model. Defining the right role categories for your business requires careful thought and consultation. It is important to keep your security rules relaxed, which can be more of a hindrance than a benefit.

You can minimize this risk by collaborating with key stakeholders and keeping your security policies current as you implement RBAC. By following these best practices, you can ensure your role-based access control system is secure and efficient. Then, you can focus on more important priorities.


Roles are an essential component of access control. They are aggregate functions of multiple traits like a user’s job designation, session attributes like the device on which they are logged in, and more. Using RBAC, you can create pre-built roles or support custom ones that ensure users are granted access to only the most critical operations and objects in your IT landscape. This reduces the blast radius of a security breach and helps you adhere to compliance standards such as PCI DSS, ISO-IEC 27001, and NERC-CIP.

Additionally, implementing role-based access controls allows you to avoid excessive time-consuming manual review and certification of access privileges for every employee. This saves you money and time while minimizing your audit risks.

Reduced Costs

With a smart access control system, users and IT administrators don’t need to spend time asking for access or waiting for permissions. This eliminates the costs associated with managing and responding to numerous access requests and reduces the risks of unauthorized systems being accessed or used.

This system also saves IT money on infrastructure by restricting access to the minimum amount of software and data each user needs. This also enables users to consume less bandwidth and memory.

Role-based access controls also make it easier for businesses to comply with regulations. They help organizations manage their data, minimize the risks of data breaches and meet statutory and regulatory requirements for privacy and confidentiality.

To implement RBAC, inventory your IT landscape to determine your system’s programs, servers and documents and their relationships and dependencies. Then, collaborate with management and human resources to identify the roles that represent your organization’s positions and responsibilities. Once you’ve completed this task, you can assign permissions to the roles.